Product updates

The board shows each site as its own place, with the equipment on it. Hired-in kit and equipment you own sit together, so a morning check is a glance rather than a hunt through a list. Drag the sites into the arrangement you want, then save that layout for the company. A yard or store is drawn differently from a job. The list is still there when you need the detail. On a phone, the list stays and the board does not.

You can record equipment you own and the site it is on now. When it goes somewhere else, move it. That move does not start a charge. The cost starts when you put it on hire. If a hire moves from one site to another while it is still out, the estimated cost is split across those sites by the days it spent on each, so a finished job is not left with the whole charge after the kit has gone.

Choose an icon for each type from a library of clip-art pictures covering construction plant, tools and equipment, or upload your own when you want it to look like yours. The same icon shows on the type, on equipment you own, in the lists, and on the board, so you can tell what is what at a glance. Change the icon for a type and every item of that type changes with it. Photos you add stay in the Photos section and do not replace the icon.

The dashboard and hires list now give each hire one status, so you can tell at a glance whether it is on hire, ready to come off, past its expected end, or waiting for collection. Days on hire and the estimated cost to date line up in the same place, with Mark collected and Off-hire as smaller outline buttons so Add hire stays the main action. On a phone the status stays a compact label, days and cost are easier to read, and a hire waiting for collection shows the off-hire date instead of the old expected end. The dashboard section for outstanding work is now called Needs action.

The hires list shows chargeable days next to the estimated cost, so you can see how long an item has been running without opening it. Mark a product as plant or tool once, and off-hire follows that. Tools come off when you record the off-hire. Plant can stay visible as awaiting collection, with or without a supplier reference, until someone marks it collected.

On a phone, the bottom navigation keeps hires, sites and the rest within easy reach. The dashboard home shows the hires that need attention first, with clear status pills for items ready to come off or waiting on a supplier. Desktop keeps the same visual language: white panels, flat rows and restrained typography.

The hires list keeps Add hire as the clear primary action. Review current hires sits as a quiet link on the collection meta row, next to the counts, so regular reviews stay easy without feeling like another banner. On mobile, filters and the first hire rows sit closer together too.

If your organisation was set up under a working title, admins can rename it under Organisation settings. The new name shows in the top bar and on supplier-facing emails, so the product matches how you present the business.

Collection pages across the app use less empty space at the top on a phone, with clearer headers and filter chips on hires. Settings uses inline toggle rows instead of stacked cards. The goal is one consistent, restrained feel whether you are checking a report or reviewing what is on hire.

You can invite colleagues into your organisation so the office and site teams share the same hire register. Each person signs in with their own account. That makes it practical for a QS or contracts manager to keep the list current while other people help on site.

Reminders can be set for the organisation or for a single site. A weekly schedule asks people to check what is still needed. An expected end-date reminder goes out before a hire is due back. The email includes a secure review link, so site staff can reply without creating an account.

Each hire can now hold documents and photos: hire tickets, delivery notes, hire agreements and other files. You can add them from a phone or a computer. When someone later asks what was agreed, the ticket is on the hire record instead of being hunted down in email.

Off-hire now starts with a simple choice. You can still prepare and send an email to the supplier, or record the off-hire yourself if you have already agreed it by phone or elsewhere. The usual route is to check the date and save. You can also mark an item as ready to off-hire later, without contacting the supplier yet.

The estimated cost continues until supplier confirmation is recorded, including after an email has been sent or a request has been logged by phone. Those items stay in Needs attention so they do not disappear into the hire list. Once confirmed, the estimate stops on the off-hire date and the item waits for collection.

When you start another review, items that are still on hire can be included again, even if they were reviewed before. If someone marks an item as 'Not sure', it stays visible as needing attention along with their note, so the office can follow it up without searching through earlier reviews. The review page sent to site contacts is also clearer on a phone.

Items you hire regularly can be saved against a supplier, including the usual rate and any minimum hire period. When you add a hire, the estimated cost can follow those terms, so weekly totals are closer to how the supplier actually charges.

Send a secure link, or email it to the person responsible for a site, so they can confirm what is still needed. They do not need a What's On Hire account, and you keep a record of what they said. That makes regular checks practical for busy site managers.

When you ask a supplier to collect an item, the request stays on the hire record through sending, supplier confirmation and collection. The hire is not treated as finished until it has actually come off hire, so it is harder for something to sit on site after everyone thought it had gone.

Add each hire against the site and supplier, with the hire date, rate and equipment details. You can then see what is currently out across every site without checking spreadsheets or separate supplier portals. That gives the office and site teams one list to work from.